2011 FEBRUARY Executive Board Meeting MARCH Board Retreat and Orientation Conference Promotional Materials APRIL Reminder: Deadline date for Registration Approaching MAY Deadline date to register for the 2011 Conference – May 15 Review Budget proposal for each Committee and Receive report of Confirmed Registrants Nominations for Board Positions due May 15 JUNE Finalize budges for Volunteers, Conference and Conference JULY Congreso 38 (Riviera Hotel and Casino – Las Vegas, Nevada) Collect Conference Host Applications for 2013 and beyond Elections for Regional Representatives and other positions (See terms of positions) Treasurer Report on 2011 Conference Review and close conference SEPTEMBER Newsletter (Conference Review) OCTOBER Collect Festival Host Applications for 2012 and beyond Board Retreat and Orientation Treasurer Reports (Balance Sheet, Budget Summary, Financial Statement, Asset/Liability, Tax submission) Review Conference Surveys Review, Negotiate and Approve Hotel Contracts for next Conference Programming and Special Events 2 Year Plan NOVEMBER Outreach: Newsletter (Conference Announcements) Christmas Card List of all Members Promotional materials via website DECEMBER Committee Budgets and 2 Year Plan 2012 JANUARY Board Meeting (SKYPE) FEBRUARY Executive Board Meeting MARCH Board Retreat and Orientation Conference Promotional Materials APRIL Reminder: Deadline date for Registration Approaching MAY Deadline date to register for the 2011 Conference – May 15 Review Budget proposal for each Committee and Receive report of Confirmed Registrants Nominations for Board Positions due May 15 JUNE Finalize budges for Volunteers, Conference and Conference JULY Congreso 39 Collect Conference Host Applications for 2013 and beyond Elections for Regional Representatives and other positions (See terms of positions) Treasurer Report on 2012 Conference Review and close conference SEPTEMBER Newsletter (Conference Review) OCTOBER Collect Festival Host Applications for 2011 and beyond Board Retreat and Orientation Treasurer Reports (Balance Sheet, Budget Summary, Financial Statement, Asset/Liability, Tax submission) Review Conference Surveys Review, Negotiate and Approve Hotel Contracts for next Conference Programming and Special Events 2 Year Plan NOVEMBER Outreach: Newsletter (Conference Announcements) Christmas Card List of all Members Promotional materials via website DECEMBER Committee Budgets and 2 Year Plan 2013 FEBRUARY Outreach: Newsletter and Successes MARCH BOARD RETREAT CONFERENCE PROMOTIONAL MATERIALS APRIL REMINDER OF DEADLINE FOR CONFERENCE MAY 15 DEADLINE TO SUBMIT CONFERENCE REGISTRATION REVISIT BUDGET AND REPORT ON CONFIRMED REGISTRATION JUNE CONFIRM PROGRAMING, VOLUNTEERS, RESPONSIBIILTY, REGISTATION PACKETS, BUDGETS, AND MAESTROS JULY CONGRESO ACCEPTING CONFERNCE HOST APPLICATIONS FOR SUMMER 2013 TREASURER REPORT ON CONFERENCE REVIEW AND CLOSE CONFERENCE SEPTEMBER NEWSLETTER (CONFERENCE REVIEW)