2011

FEBRUARY
Executive Board Meeting

MARCH
Board Retreat and Orientation
Conference Promotional Materials

APRIL
Reminder: Deadline date for Registration Approaching

MAY
Deadline date to register for the 2011 Conference – May 15
Review Budget proposal for each Committee and Receive report of Confirmed Registrants
Nominations for Board Positions due May 15

JUNE
Finalize budges for Volunteers, Conference and Conference

JULY
Congreso 38 (Riviera Hotel and Casino – Las Vegas, Nevada)
Collect Conference Host Applications for 2013 and beyond
Elections for Regional Representatives and other positions (See terms of positions)
Treasurer Report on 2011 Conference
Review and close conference

SEPTEMBER
Newsletter (Conference Review)

OCTOBER
Collect Festival Host Applications for 2012 and beyond
Board Retreat and Orientation
Treasurer Reports (Balance Sheet, Budget Summary, Financial Statement, Asset/Liability, Tax submission)
Review Conference Surveys
Review, Negotiate and Approve Hotel Contracts for next Conference
Programming and Special Events 2 Year Plan

NOVEMBER
Outreach: Newsletter (Conference Announcements)
Christmas Card List of all Members
Promotional materials via website

DECEMBER
Committee Budgets and 2 Year Plan


2012

JANUARY
Board Meeting (SKYPE)

FEBRUARY
Executive Board Meeting

MARCH
Board Retreat and Orientation
Conference Promotional Materials

APRIL
Reminder: Deadline date for Registration Approaching

MAY
Deadline date to register for the 2011 Conference – May 15
Review Budget proposal for each Committee and Receive report of Confirmed Registrants
Nominations for Board Positions due May 15

JUNE
Finalize budges for Volunteers, Conference and Conference

JULY
Congreso 39
Collect Conference Host Applications for 2013 and beyond
Elections for Regional Representatives and other positions (See terms of positions)
Treasurer Report on 2012 Conference
Review and close conference

SEPTEMBER
Newsletter (Conference Review)

OCTOBER
Collect Festival Host Applications for 2011 and beyond
Board Retreat and Orientation
Treasurer Reports (Balance Sheet, Budget Summary, Financial Statement, Asset/Liability, Tax submission)
Review Conference Surveys
Review, Negotiate and Approve Hotel Contracts for next Conference
Programming and Special Events 2 Year Plan

NOVEMBER
Outreach: Newsletter (Conference Announcements)
Christmas Card List of all Members
Promotional materials via website

DECEMBER
Committee Budgets and 2 Year Plan


2013

FEBRUARY
Outreach: Newsletter and Successes

MARCH
BOARD RETREAT
CONFERENCE PROMOTIONAL MATERIALS

APRIL
REMINDER OF DEADLINE FOR CONFERENCE

MAY 15
DEADLINE TO SUBMIT CONFERENCE REGISTRATION
REVISIT BUDGET AND REPORT ON CONFIRMED REGISTRATION

JUNE
CONFIRM PROGRAMING, VOLUNTEERS, RESPONSIBIILTY, REGISTATION PACKETS, BUDGETS, AND MAESTROS

JULY
CONGRESO
ACCEPTING CONFERNCE HOST APPLICATIONS FOR SUMMER 2013
TREASURER REPORT ON CONFERENCE
REVIEW AND CLOSE CONFERENCE

SEPTEMBER
NEWSLETTER (CONFERENCE REVIEW)